The QuickBooks Gap: No Work Orders, No Desktop—Now What?
As more businesses are pushed toward QuickBooks Online, many are discovering that key functionality is missing—most notably, Work Orders. For manufacturers, service providers, and custom job shops, this is a serious problem. And with Intuit officially ending support for QuickBooks Desktop products in 2024, the pressure to switch is only growing.
At WorkFlow Solutions LLC, we’ve seen firsthand how disruptive this shift has been—and we’re here to help.
🚫 What's the Problem?
1. No Native Work Order System in QuickBooks Online
QuickBooks Online is built for general accounting—not for managing operations. If you need to track jobs, assign tasks, schedule work, or manage inventory related to specific orders, you're out of luck.
2. End of Support for QuickBooks Desktop
QuickBooks Desktop was never perfect—but it did allow for custom forms, detailed job costing, and third-party integrations that supported work orders and production workflows. Now, as Intuit phases it out, many businesses are being forced onto a platform that simply doesn’t meet their needs.
3. Lost Visibility & Manual Workarounds
With the move to QuickBooks Online, companies are piecing together spreadsheets, sticky notes, and disjointed systems to manage their operations. It’s inefficient, error-prone, and unsustainable.
✅ How We Can Help
At WorkFlow Solutions LLC, we build custom workflow systems that do what QuickBooks can’t:
🔧 Custom Work Order Management
Track jobs from quote to completion. Assign tasks, link materials, track hours, and see progress in real-time.
📦 Inventory & Production Visibility
Monitor stock levels, track materials across jobs, and get alerts when it’s time to reorder—no guesswork.
📋 ISO 9001-Ready Documentation
Generate traceable, audit-friendly records that support your compliance goals (especially useful for manufacturers).
🔗 QuickBooks Integration-Ready
While we can’t add work orders to QuickBooks Online, we can build a system around it—then feed key data (like costs, job statuses, and purchase orders) back into QuickBooks where it belongs.
💬 Final Thoughts
You shouldn’t have to choose between strong financials and a functional shop floor. If QuickBooks Online isn’t giving you what you need to run your business, let’s talk.
We can help you:
Stay organized
Maintain compliance
And most importantly—keep things moving.